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Privacy Policy

Principles

We value all personal information for which we are responsible, and are grateful for all personal information that is voluntarily supplied to us. We will not ask you for it unless it is absolutely necessary and we are legally entitled to do so, we will not use it for purposes other than those for which it was originally collected, and we will dispose of it securely when we are done. We will be open with you about the information we are collecting and why.

We respect your privacy, and will ensure any information you may provide is held securely and in confidence, and in full compliance with the Data Protection Act 1998. We may contact you occasionally in order to verify information that you have supplied.

How we use your information

This privacy notice tells you what to expect when we collect personal information. It applies to information we collect about:

  • visitors to our websites
  • people who use our services, e.g. who subscribe to our newsletter or request a publication from us
  • job applicants, our current and former employees, students, research associates and visitors
  • Understanding Society Survey Participants

Our websites

We are responsible for a number of public web sites:

Most pages on our public web sites are open to any visitor, but some are restricted to registered individuals who must login in order to access them.

Where a visitor subscribes to specific services ( newsletters, publications, events etc. ) we may use this contact information to distribute further information that the visitor might find of interest. Visitors have the absolute right to opt out of such contacts both at the point of subscription to their chosen service and thereafter. Contact information will be managed as described in the Disclosing Personal Information section below.

We also own and manage websites that may only be accessed by ISER members and members of partner organisations (the ISER ‘extranet’), and others that may only be accessed by ISER members (the ISER ‘intranet’)

When someone visits one of our web sites, we collect standard internet log information and details of visitor behaviour patterns. We do this to find out things such as the number of visitors to the various parts of the site. We collect this information in a way which does not identify anyone. We do not make any attempt to find out the identities of those visiting any of our websites. We will not associate any data gathered from the site with any personally identifying information from any source. If we do want to collect personally identifiable information through our website, this is asked for explicitly. We will make it clear when we collect personal information and will explain what we intend to do with it.

How we use cookies

Cookies are small text files stored on your computer. They relate to a specific site, and can be used to enhance that site's functionality and your interaction with it; they may also be used for usage tracking, research, targeting, etc.

For the most part, we only use cookies to help you to navigate our web pages or to collect anonymous statistics to help us improve it.

Our web sites do not use cookies for advertising or commercial purposes.

Some ISER pages may, with your consent, offer the ability to support us by ‘liking’ us on Facebook or ‘tweeting’ about us using Twitter. If you do support us in this way, a Twitter or Facebook cookie will also be saved on your computer.

For more information about cookies and how we use them, please see ISER cookies.

To change your preferences regarding Facebook or Twitter, please see My Facebook and Twittter Preferences.

This privacy policy does not cover other web sites that may be linked from any of our pages. We encourage you to read the privacy statements on the other websites you visit.

Job applicants, current and former ISER employees

Individuals who apply to work at ISER do so through the University of Essex Human Resources (HR) section (http://www.essex.ac.uk/hr/), which manages all aspects of the process on our behalf. Information about candidates for interviewing purposes is supplied by the HR section and includes:

  • Application form
  • Covering letter
  • CV
  • A shortlisting grid for equal opportunities purposes.

We do not store any electronic copies of this information, which we use only for the purposes of short-listing and interviewing candidates. We do not disclose this information to anyone other than members of the interview panel.

We destroy all information about unsuccessful candidates after a post has been filled.

Once a person has taken up employment with ISER, we will compile a file relating to their employment. The information contained in this will be kept secure and will only be used for purposes directly relevant to that person’s employment. Once their employment with ISER has ended, we will retain the file in accordance with the requirements of the University retention schedule and then delete it.

Students

Student applications are the responsibility of the ISER Graduate Director and the University Graduate Office. All personal details remain confidential and applications are only available for review by other authorised staff outside ISER in the context of awarding funding scholarships. All applications are destroyed after decisions have been made on funding awards and the award of places at the University.

Research associates and visitors

Personal details of Research Associates and Visitors are held by ISER for contact purposes only. These associates and visitors have no formal link with the University and no records about them are held by the University.

Survey Participants

We hold personal details of Survey participants only for the purposes of conducting the survey. Participant information remains strictly confidential at all times and may only be accessed by a small number of authorised staff conducting the survey.

Complaints or queries

We try to meet the highest standards when collecting and using personal information. For this reason, we take any complaints we receive about this very seriously. We encourage people to bring it to our attention if they think that our collection or use of information is unfair, misleading or inappropriate. We would also welcome any suggestions for improving our procedures.

This privacy notice was drafted with brevity and clarity in mind. It does not provide exhaustive detail of all aspects of our collection and use of personal information. However, we are happy to provide any additional information or explanation needed. Any requests for this should be sent to the address below.

Access to personal information

We try to be as open as we can, in terms of giving people access to their personal information. Individuals can find out if we hold any personal information about them by making a ‘subject access request’ under the Data Protection Act 1998. If we do hold information about you, we will:

  • give you a description of it;
  • tell you why we are holding it;
  • tell you who it could be disclosed to; and
  • let you have a copy of the information in an intelligible form.

To ask us for any personal information we may hold you need to put the request in writing addressing it to the ISER Director.

If you agree, we will try to deal with your request informally, for example by providing you with the specific information you need over the telephone.

If we do hold information about you, you can ask us to correct any mistakes by writing to the ISER Director.

Disclosure of personal information

We do not disclose personal information to third parties without consent unless legally obliged to do so. Information about our staff, students and research associates or visitors may be shared with other sections of the University of Essex as required for administrative purposes.

Where data is passed to third parties, it is done so in compliance with the Data Protection Act 1998.

Anonymised usage data may be provided in publicly-available web statistics; any such data cannot be traced to individual users.

Changes to this privacy policy

We keep our privacy policy under regular review. This privacy policy was last updated on 2018-01-23.

How to contact us

Please write to:

ISER Director
Institute for Social and Economic Research
University of Essex
Wivenhoe Park
Colchester
United Kingdom
C04 3SQ